We have an exciting opportunity to recruit a pro-active and knowledgeable Credit Controller for a 6 month FTC within our Finance department.
Main duties and responsibilities
Proactively and professionally engage with clients and fee earners to secure payment for past due invoices in line with the firm’s polices and using agreed templates where applicable.
Ensure that all cash collection targets are achieved and debt ‘lock up’ is minimised.
Produce and reconcile unpaid invoices statements to agreed timescales in appropriate format.
Take ownership in resolving issues/queries around unpaid invoices – escalate where necessary, monitor progress and pursue until resolved.
Process invoice write offs in line with the firm’s policies and VAT rules.
Assist the cashiers with the allocation of cash received against appropriate invoices.
Process credit/debit card invoice payments.
Monitor potential client-to-bill transfers and follow up with fee earners.
Ensure that all invoice payment transactions processed are compliant with SRA/AML rules.
Ensure that a full log of credit control notes and status is maintained.
Update the credit control status of invoices in a timely manner.
Reconciliation of payments received and investigating any errors that occurred.
We have an exciting opportunity for a Legal Biller to join our Revenue Control team within the Finance department.
This process driven role is for a proactive and competent Legal Biller who will operate successfully in a pressurised and fast-paced environment. The Legal Biller will take on a pivotal role in ensuring the smooth and efficient functioning of the billing process, taking ownership of tasks in actively delivering on all routine and daily requests.
Billing & financial administration:
Take ownership of the billing processes. Work together with other billers and the revenue team to manage the billing process from end-to-end in line with the firm’s policies and HMRC/SRA rules, including:
attendance at monthly WIP meetings to action tasks specified
report generation
review and post invoices in line with firm’s policies and HMRC/SRA rules
initiate and run proformas liaising with relevant stakeholders
edit proformas as requested
invoice distribution internally and externally (Partners/Fee Earners/Secretaries/Clients)
production of bespoke invoice narratives
ownership of allocated tasks and queries within the Finance Inbox
processing credit notes (in line with internal policies and procedures), WIP and disbursement transfers and write-offs.
management of specific invoicing arrangements
management of complex invoices, including composite invoices
administration of relevant billing data on client and matter files (fee estimates, billing addresses, specific billing instructions and the like), obtaining the relevant approvals from the Compliance team where necessary
Handle internal billing queries professionally and diligently.
Work closely with all teams within the Finance department to streamline and improve billing-related processes, including participation in any change management initiatives.
Undertake any other tasks as reasonably required and defined by the Billing Supervisor.
Provide cover for other members of the team as and when required.
Operational excellence & problem solving:
Ensure deadlines are consistently met through effective time and workload management, prioritising tasks as necessary and taking ownership of problem resolution where applicable.
Identify areas for improvement, proposing solutions and taking a hands-on approach to implement changes to enhance overall team efficiency.
Ensure to consider anti-money laundering regulations where relevant.
Collaboration & stakeholder engagement:
Liaise with revenue team colleagues as well as Fee Earners, Executive Assistants and Legal Secretaries to ensure the seamless execution of billing tasks.
Play a key role in the firm’s change management programs relating to billing practices. Actively contribute to discussions on how to improve processes across relevant areas.
Liaise proactively with legal teams for billing instructions. Manage discussions on and coordinate specific billing arrangements for allocated practice areas.
Assist with the transition of billing responsibilities from Legal Secretaries and Executive Assistants to the Billing team.
Maintain strong relationships with teams throughout the firm, in particular the Compliance team for collaboration on file administration and AML regulations.
