Checkmate – a typical High Court claim
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For many businesses and individuals, court proceedings in England and Wales appear unfamiliar and complex. Proceedings vary depending on the nature of the claim and the court, while even similar claims in the same court will differ depending on how they are managed by the parties’ lawyers and the judge. Nonetheless, claims in the High Court – the venue for most claims worth more than £100,000 – tend to follow the same basic timetable.
So how might a typical commercial dispute unfold in the English courts? And what are the practical considerations for parties navigating the judicial process for the first time?
Below we outline a typical High Court timetable and provide some tips on initial steps for parties advancing or defending a claim.
This article forms part of our Checkmate – your essential guide to commercial disputes series, a collection of practical insights designed to help businesses navigate common dispute scenarios with clarity and confidence. Explore the full guide here.
What to expect from a typical High Court claim
A typical claim involves the following stages:
- Pre-action correspondence
- Issue and service of proceedings
- Statements of case
- Case management conference
- Disclosure
- Witness statements
- Expert reports
- Pre-trial review
- Trial
- Judgment
Timings for each stage vary by claim. However, it would not be uncommon for a reasonably complex set of proceedings to take several years to progress from pre-action correspondence to trial.
Here, we look at each stage in further detail below.
Pre-action correspondence
Parties are expected to try to resolve disputes outside court if possible. Before commencing proceedings, a claimant is usually required to send the defendant a “letter before action” outlining the facts giving rise to the claim, the claim’s legal basis and the relief sought. If a sum of money is claimed, the claimant should explain how it has been calculated. While the claimant need not provide comprehensive details at this stage, sufficient information should be provided for the defendant to understand the case and respond to it.
After receiving a letter before action, a defendant is required to respond within a reasonable timeframe, explaining whether or not the claim is accepted.
During the above exchanges, parties should disclose key documents in support of their positions.
Issue and service of proceedings
If pre-action correspondence does not result in a resolution, the claimant will proceed to commence court proceedings by filing a claim form. If there is an imminent limitation deadline, the claimant may also need to issue a claim protectively while pre-action correspondence is ongoing.
The claim form need only summarise the claimant’s case at a high level. However, the description should be broad enough to cover all claims that the claimant may wish to advance in its particulars of claim (see below).
A fee is payable for issuing a claim. This is usually 5% of the amount claimed up to a maximum of £10,000.
Once the claim form has been issued, the claimant generally has four months to serve it on the defendant (or six months if the defendant is overseas, in which case permission to serve may need to be sought from the court). Service triggers the next stage in the proceedings: the exchange of statements of case.
Statements of case
The claimant is required to set out its factual and legal case first in its “particulars of claim”. All claims that the claimant wishes to advance in the proceedings should be included, as permission must be sought from the defendant or the court for any future amendments.
The defendant is required to respond to the particulars of claim in its “defence”. Each paragraph of the particulars should be responded to in turn, explaining whether the relevant assertion is admitted or denied.
Although it will not always wish to do so, a claimant is entitled to serve a “reply” to the defence. The format is the same as a defence i.e., the reply responds to each paragraph of the defence in turn.
Any counterclaim that the defendant wishes to bring against the claimant should be included in its defence. Service of a counterclaim triggers a further round of statements of case: a defence to counterclaim and potentially a reply to defence to counterclaim.
Case management conference
The next key step is a court hearing called a “case management conference” or “CMC” at which the court provides directions for the remainder of the proceedings.
In advance of the CMC, the parties will seek to agree a timetable to trial and on the scope of disclosure and any expert evidence (see below). These discussions can happen either in parralel with the claimant’s preparation of its reply or immediately afterwards. Any disputes between the parties regarding the directions required are then resolved at the CMC.
The court will also generally hear any outstanding ancillary applications at the CMC. For example, a defendant may apply for the claimant to provide security for its costs of defending the proceedings.
Disclosure
The next stage is disclosure of documents. Before the CMC, the parties will have sought to agree which issues in the case require disclosure and the scope of the searches they will each conduct. At the CMC, the court will have ruled on any disputes and provided a final set of search parameters.
During the disclosure phase, the parties conduct their searches in line with those parameters and review responsive documents for relevance, before producing any relevant documents to the other side on the disclosure deadline.
The courts have sought to limit the size of disclosure in recent years and technological advances (for example, in AI) have reduced the need for documents to be reviewed manually by lawyers. Nevertheless, disclosure remains one of the most burdensome and expensive phases in a High Court claim.
Witness evidence
During the witness evidence phase, the parties’ lawyers will interview factual witnesses and prepare witness statements outlining their recollection of the facts giving rise to the dispute.
The courts have recently issued guidance emphasising that, given that the purpose of a witness statement is to outline the witness’s recollection of the facts giving rise to the dispute, statements should so far as possible be in the witness’s own words, avoid undue reference to documents (a detailed recollection of which is unlikely) and not engage in legal argument.
Witness statements are usually exchanged simultaneously i.e., all parties’ witness statements are served at the same time, rather than in sequence. In complex cases, it is common to exchange two rounds of statements, with each party’s second round statements responding to the other party’s first round statements.
If a party wishes to challenge the evidence provided by one of the other side’s witnesses in a witness statement, they are required to do so during their oral cross-examination of the witness at trial.
Expert evidence
The parties will try and agree whether any issues require expert evidence in advance of the CMC, with any disputes being determined at the CMC.
While expert evidence is not required in all claims, it will be ordered where there is an issue on which the parties are not qualified to provide evidence, for example, the amount of the claimant’s loss.
It is possible for the court to appoint a joint expert to provide evidence on behalf of both parties. However, it is more common, particularly in more complex and high value claims, for the parties each to appoint their own expert.
Expert reports can be exchanged either simultaneously (i.e., at the same time) or sequentially, in which case the claimant’s expert will serve their report and the defendant’s expert will then serve a report responding to that report. Sequential exchange often makes sense when the claimant’s case has not been set out in detail in their statements of case, meaning the defendant needs to see the claimant’s expert evidence in order to know the case it is required to meet.
As with witness statements, if a party wishes to challenge the evidence provided by one of the other side’s experts in an expert report, they are required to do so during their oral cross-examination of the expert at trial.
Pre-trial Review
The pre-trial review is a second case management conference that takes place in advance of trial.
Before the hearing, the parties will try to agree directions for the trial, including the timetable for examining factual witnesses and experts and any bespoke directions, for example, for a particular witness to be permitted to give evidence remotely rather than in person. At the hearing, the court will resolve any disputed issues.
Trial
The trial is the culmination of the proceedings. Trials are relatively rare; most claims settle beforehand given the significant expense and risk associated with pursuing a case to trial.
The running order in a trial is generally as follows:
- Opening legal submissions (written and then oral)
- Oral cross-examination of factual witnesses
- Oral cross-examination of experts
- Closing legal submissions (written and then oral)
Trials vary significantly in length. A straightforward case might involve a trial of only a couple of days; trials in more complex cases can last weeks or even months.
Practical tips for new claims
If you are commencing or defending a new claim and proceedings have not yet been issued, consider the following:
- If you are the claimant, take time to prepare a comprehensive letter before action and consider instructing lawyers to assist you at an early stage. Well-drafted pre-action correspondence can often result in an early settlement and save costs in the long run. If you are the defendant, note that a pre-action settlement may also be in your interests and that any failure to engage meaningfully at a pre-action stage can result in adverse costs consequences if proceedings are later issued.
- If you are the claimant, consider whether there is a limitation deadline in the near future. This is crucial as failure to issue a claim before the deadline is likely to mean it is barred. If a deadline is imminent, you may need to issue proceedings to protect your position, even if pre-action correspondence remains ongoing.
- If you are the claimant or defendant, take steps to preserve any relevant documents. This includes documents in your own possession, but also those in the possession of employees and any third parties holding documents on your behalf (for example, lawyers and accountants). The outcome in many cases rests on the documents, and the courts can draw adverse inferences when documents are destroyed. Preserving documents is therefore key.
While the High Court claims process is structured and rule-driven, it is also flexible and shaped by the court’s overarching aim of achieving a just outcome at proportionate cost.
For businesses and individuals involved in a dispute, early engagement, careful analysis and a clear strategy are often the difference between a controlled resolution and a protracted, costly process. Our expert team is equipped to best guide you through each stage, moving you towards a comprehensive and successful outcome.
This insight is one of a series of Checkmate articles exploring the core themes that underpin modern commercial disputes, from post-acquisition claims to shareholder conflicts and directors’ duties.
To access the full guide and build a broader understanding of the risks and strategic considerations across these areas, visit here.